Cleaning Services Contract — Word & PDF Template

This cleaning services contract sets out the terms on which a cleaning contractor provides regular cleaning to a client’s commercial premises. It records the scope, schedule and fees and addresses insurance, quality and liability for a professional working relationship.

Who is this template for?

It suits cleaning companies, sole-trader cleaners and their business clients in England and Wales. Use it for office, warehouse, retail and similar premises cleaned on a recurring schedule. It is written for commercial premises, not for household or one-off end-of-tenancy cleans.

What does the template include?

The contract is organised into clearly numbered clauses covering the engagement:

• Parties — identifies the contractor and the client.
• Premises — where the work is carried out.
• Scope of cleaning services — what is cleaned.
• Frequency and schedule — when cleaning takes place.
• Term — an initial term, then rolling monthly unless either side gives 30 days’ notice.
• Contractor obligations — duties of the cleaner.
• Client obligations — duties of the client.
• Fees and payment — a periodic fee invoiced monthly in advance and payable within 14 days, with extra services agreed in writing.
• Quality and inspection — standards and checks.
• Insurance — required cover.
• Confidentiality — handling of confidential information.
• Damage and liability — the contractor’s liability for damage caused by its negligence is limited to its public liability cover.
• Limitation of liability — liability capped at fees paid in any 12 months, with no liability for indirect loss.
• Termination for cause — ending the contract on unremedied breach after 7 days’ notice.
• Governing law — England and Wales jurisdiction.
• Signatures — execution by both parties.

Easy to customise

The template works in Microsoft Word, Google Docs and LibreOffice. Fill in the highlighted fields, set out the scope and schedule and remove anything that does not apply.

Format and scope

Supplied as an editable Word (.docx) file and a PDF, formatted to A4. Written in plain British English with light, general references to England & Wales law.