Employee Confidentiality Agreement — Word & PDF Template

This employee confidentiality agreement template protects a business’s confidential information, trade secrets and know-how during employment and after it ends. It covers the employee’s obligations, intellectual property, return of property, social media use and data protection, giving employers in England and Wales clear, enforceable protection.

Who is this template for?

It suits employers of all sizes, HR teams onboarding new staff, businesses handling sensitive client or technical information, and managers who want to formalise confidentiality obligations alongside an employment contract.

What does the template include?

The agreement is organised into clear, ready-to-complete clauses:

• Parties — identifies the employer and the employee.
• Definition of Confidential Information — what information is protected.
• Employee’s Obligations During Employment — duties while employed.
• Obligations After Employment Ends — continuing duties after leaving.
• Exclusions — information that is not treated as confidential.
• Intellectual Property — ownership of work and inventions.
• Return of Property and Information — returning materials on leaving.
• Social Media and External Communications — rules on public statements.
• Consequences of Breach — remedies for breaching the agreement.
• Data Protection — handling of personal data under UK GDPR.
• Governing Law — confirms England and Wales law applies.
• Signatures — signing block for both parties.

Easy to customise

The template opens in Microsoft Word, Google Docs and LibreOffice. Fill in the highlighted fields, tailor the definition of confidential information, tick the relevant options and edit any clause to suit your business.

Format and scope

Download instantly as an editable Word (.docx) file and a print-ready PDF, formatted to A4. Written in plain British English with light, general references to England and Wales employment law and UK data protection rules.