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Equipment Hire Agreement (Business to Business) — Word & PDF Template
A hire agreement between two businesses for equipment, with an item schedule, hire period, delivery, deposit, insurance, breakdown, liability and termination clauses.
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This agreement is for hire between two businesses, where the Hirer is a company, LLP or other body corporate. It is not for hire to individuals, sole traders or ordinary partnerships, and it is not a hire-purchase or lease-to-own agreement.
Who is this template for?
Businesses hiring out tools, machinery or other equipment to another company or LLP that want the hire terms, charges and responsibilities for care, insurance and return set out in writing.
What does the template include?
The document is made up of numbered sections:
- Parties — the owner and the hirer, with the hirer’s confirmation that it is a body corporate hiring for business purposes.
- The Equipment — a table of description, serial number, condition at hire and rate.
- Hire Period — start date, and a tick box for a fixed period or continuing hire with a notice period.
- Delivery and Collection — tick whether the hirer collects or the owner delivers, with site address and delivery charge.
- Charges and Deposit — deposit, invoicing, payment days and late interest.
- Use and Care — the hirer’s duties on use, operators, upkeep, sub-hire and inspection.
- Risk, Insurance and Damage — tick whether the hirer or the owner insures, with cover charge, excess and replacement value.
- Breakdown and Return — what happens on a fault and on return of the equipment.
- Liability — the owner’s liability cap, the owner’s promises about the equipment and the hirer’s indemnity.
- Termination — when either party may end the hire.
- General — whole agreement, notices and England and Wales law.
- Signatures — signature blocks for the owner and the hirer.
Easy to customise
The template opens in Microsoft Word, Google Docs and LibreOffice. Fill in the highlighted fields, tick the options that apply and edit any clause to suit your arrangement.
Format and scope
Download instantly as an editable Word (.docx) file and a PDF, formatted to A4. Written in plain British English for use in England and Wales.
How to edit the template
- Download the DOCX file after purchase
- Open it in Word, Google Docs, LibreOffice or another DOCX editor
- Fill in the parties' details in the marked fields
- Edit the terms and text to match what has been agreed
- Print it for signing or send it digitally
