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Fixed-Term Employment Contract — Word & PDF Template
A fixed-term employment contract covering employment details, hours, pay, holiday, notice, renewal and conversion, IP and confidentiality for England and Wales employers.
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This fixed-term employment contract template sets out the terms for engaging an employee for a defined period or task. It covers the employment details, hours, pay, holiday, notice, renewal and conversion to permanent status, plus confidentiality and intellectual property, helping employers in England and Wales set out the main written terms of the job (any other particulars the law requires are noted for a separate statement).
Who is this template for?
It suits employers hiring for projects, maternity cover or seasonal work, HR teams, small businesses, and managers who need a fixed-term contract that handles renewal and conversion clearly.
What does the template include?
The contract is organised into clear, fill-in clauses:
- Parties — identifies the employer and the employee.
- Employment Details — job title, start date and fixed term.
- Hours of Work — working hours and patterns.
- Remuneration — salary and payment arrangements.
- Holiday Entitlement — annual leave and bank holidays.
- Sickness and Sick Pay — sick-pay arrangements.
- Notice Period — notice required from each party.
- Renewal and Conversion — no expectation of renewal, and a note on permanent status after four years of successive fixed-term contracts.
- Pension — auto-enrolment pension arrangements.
- Confidentiality — protection of confidential information.
- Intellectual Property — ownership of work created.
- Governing Law and Jurisdiction — confirms England and Wales law applies.
- Entire Agreement — confirms the document is the complete record.
- Signatures — signing block for both parties.
Easy to customise
The template opens in Microsoft Word, Google Docs and LibreOffice. Fill in the highlighted fields, set the term, pay and notice, tick the relevant options and edit any clause to suit the role.
Format and scope
Download instantly as an editable Word (.docx) file and a printable PDF, formatted to A4. Written in plain British English with light, general references to England and Wales employment law and the written statement of particulars.
How to edit the template
- Download the DOCX file after purchase
- Open it in Word, Google Docs, LibreOffice or another DOCX editor
- Fill in the parties' details in the marked fields
- Edit the terms and text to match what has been agreed
- Print it for signing or send it digitally
