Event Management Agreement — Word & PDF Template

This event management agreement template sets out the terms between an event manager and a client for planning and delivering an event. It covers scope of services, budget and financial management, fees, cancellation, intellectual property, insurance and liability, giving event professionals in England and Wales a clear, professional contract.

Who is this template for?

It suits event managers and planners, agencies delivering conferences, weddings, parties and corporate events, venues offering management services, and clients commissioning an organiser who want clear terms on budget, fees and cancellation.

What does the template include?

The agreement is organised into clear, ready-to-complete clauses:

• Parties — identifies the event manager and the client.
• Event Details — date, venue and nature of the event.
• Scope of Event Management Services — the services to be provided.
• Event Manager Obligations — the manager’s responsibilities.
• Client Obligations — the client’s responsibilities.
• Budget and Financial Management — overall budget, reporting and supplier payments.
• Event Management Fee — the manager’s fee and payment terms.
• Cancellation and Postponement — terms for cancelling or moving the event.
• Intellectual Property — ownership of event materials.
• Confidentiality — protection of confidential information.
• Insurance — required insurance cover.
• Limitation of Liability — caps and exclusions on liability.
• Force Majeure — relief for events beyond the parties’ control.
• Governing Law — confirms England and Wales law applies.
• Signatures — signing block for both parties.

Easy to customise

The template opens in Microsoft Word, Google Docs and LibreOffice. Fill in the highlighted fields, set the budget, fee and cancellation terms, tick the relevant options and edit any clause to suit your event.

Format and scope

Download instantly as an editable Word (.docx) file and a print-ready PDF, formatted to A4. Written in plain British English with light, general references to England and Wales commercial law.