Holiday Let Agreement — Word & PDF Template

This holiday let agreement template is for the short-term holiday rental of a property to guests. It covers booking dates, fees, a damage deposit, occupancy rules, cancellation policy and liability, giving holiday-home owners and guests in England and Wales clear terms for a self-catering let that sits outside standard residential tenancy rules.

Who is this template for?

It suits owners of holiday cottages, flats and second homes, hosts letting through booking platforms or directly, and guests booking a short break who want clear terms on dates, payment, deposit and cancellation.

What does the template include?

The agreement is built from clear, ready-to-complete sections:

• Important Notice — confirms this is a holiday let, not a residential tenancy.
• Parties — identifies the owner and the guest.
• The Property — describes the holiday property.
• Booking Dates and Times — arrival and departure dates and times.
• Total Fee — the rental fee and payment terms.
• Damage Deposit — the deposit and how it is returned.
• Occupancy Rules — number of guests and house rules.
• Care of Property — the guest’s duty to look after the property.
• Included in the Let — what is provided with the property.
• Cancellation Policy — terms for cancelling a booking.
• Owner’s Access — the owner’s right of access.
• Liability — limits on the owner’s liability.
• Governing Law — confirms England and Wales law applies.
• Signatures — signing block for both parties.

Easy to customise

The template opens in Microsoft Word, Google Docs and LibreOffice. Fill in the highlighted fields, set the dates, fee, deposit and cancellation terms, tick the relevant options and edit any clause to suit your property.

Format and scope

Download instantly as an editable Word (.docx) file and a print-ready PDF, formatted to A4. Written in plain British English with light, general references to England and Wales law on holiday lettings.